When invoicing becomes a bottleneck
For many carriers, invoicing is still a manual maze.
One of our clients, let’s call him Javier, managed a fleet of 50 trucks. His team spent an average of 30 minutes reconciling each invoice, trying to match transport orders and tariff sheets that came in all shapes and formats. The result? Hours of wasted admin, frequent disputes with clients, and cash trapped in receivables. Something had to change.
The Hidden Cost of Manual Work
At first, Javier thought this was just “part of the job.” But when his operations team calculated the impact, the numbers told a different story. With 200 invoices a month, over 100 hours of valuable time were lost simply on reconciliation. That meant:
- Delays in sending invoices.
- Disputes triggered by errors and missing proofs.
- A growing Days Sales Outstanding (DSO) that slowed down cash inflows.
Instead of focusing on clients and operations, Javier’s team was stuck in spreadsheets and paperwork.
Searching for a Smarter Way
Javier knew this model wasn’t sustainable. He needed a way to automate the reconciliation process, reduce friction with clients, and accelerate cash collection. That’s when he turned to Fincargo’s invoice management.
The Solution: Invoice Management
Fincargo introduced an integrated approach to invoice management designed for carriers:
- Automated reconciliation: transport orders, tariff sheets, and invoices matched in minutes, not hours.
- E-CMR & e-PoD: digital transport and proof-of-delivery documents, cutting down disputes and accelerating validation.
- E-invoicing: fully compliant, standardized invoices that flow seamlessly into client systems
What used to take 30 minutes per invoice was reduced to a matter of seconds.
The Benefits: From Admin Relief to Financial Agility
The results?
- Time savings: Javier’s team freed up over 100 hours per month.
- Faster accounts receivable: validated invoices meant quicker approvals and faster payments, reducing DSO.
- Improved cash position: more predictable inflows allowed better financial planning.
- Stronger client relationships: fewer disputes, clearer proofs, and smoother collaboration.
- Scalability: Javier could grow his operations without adding more administrative overhead.
A Smarter Future for Carriers
Javier’s story isn’t unique. Many carriers still face the same invoicing bottleneck. But with the right tools, invoice management stops being a burden and becomes a driver of efficiency, cash flow, and growth.
With Fincargo, carriers turn documentation into an advantage.
Curious how this could work for your business? Discover how Fincargo helps carriers streamline invoicing and strengthen financial agility.